OBJECTIVE - to check whether work in the warehouse is carried out safely - in accordance with health and safety regulations and rules

THE AUDIT HELPS

• detect non-compliance and hazards,
• improve work safety,
• maintain order and proper organization of workstations.

DIVISION OF RESPONSIBILITIES:

• Warehouse employee – Performs tasks assigned by their supervisor, maintains order and tidiness, works in accordance with health and safety rules.
• Foreman/Leader – Participates in the audit, provides the auditor with information about their area, removes non-conformities, informs the team about recommendations.
• Coordinator/Manager – Informs the team about the audit results, orders corrections, and monitors the implementation of corrective measures.
• Health and Safety Auditor - Plans audits, conducts inspections, records non-conformities and good practices, prepares reports, and communicates the results to supervisors.

WHAT THE AUDIT SCHEDULE LOOKS LIKE:

• Audits are conducted daily or according to a set monthly schedule.
• If necessary (e.g., after an accident, a change of position, new equipment), an audit may be performed additionally, outside of the schedule.

WHAT IS CHECKED DURING THE AUDIT:

• compliance with health and safety and fire regulations,
• order and cleanliness in the work area,
• technical condition of equipment, machines, racks, cables, lighting,
• proper storage and securing of goods,
• availability of documentation (instructions, safety data sheets),
• availability and use of PPE,
• clear communication and evacuation routes,
• condition of first aid kits and firefighting equipment.

ASSESSMENT METHODOLOGY:

The following ratings are used in the audit report:

• COMPLIANCE – Very Good. Condition compliant with health and safety regulations and rules. Good health and safety practice
• NEEDS IMPROVEMENT Needs correction. Adjustment to full compliance with health and safety regulations and rules
• NON-COMPLIANCE – Insufficient. Condition partially compliant with health and safety regulations and rules 
• CRITICAL NON-COMPLIANCE – Poor. Status not compliant with health and safety regulations and principles
• NOT APPLICABLE - audit area is not subject to the issue in question 

The audit report also assigns priorities for rectifying non-conformities:

• Low - minor negligence,
• Medium - health hazard,
• High - threat to the life or health of many people.

AFTER THE AUDIT:

• The auditor prepares a report and submits it to their superiors.
• The manager/coordinator appoints persons responsible for removing non-conformities.
•  The foreman supervises the implementation of corrections.
• The auditor checks whether the corrective actions have been effectively implemented.

WHAT IF THE AUDIT RECOMMENDATIONS ARE NOT FOLLOWED:

• Failure to take action or perform your duties properly may result in consequences determined by the Employer.
• Consequences will be based on the overall percentage rating given in each audit. The percentage rating summarizes the number of non-conformities and the risks they pose.